Legal Notice and Privacy Policy

Last updated: February 20 2022

LEGAL NOTICE

Presentation and identification of the person in charge

Responsible: SPOT LOCATIONS S.L. with CIF B-42808840 (hereinafter SPOT), registered in the Mercantile Register of Barcelona, in Volume47669 , Folio100 , General Section, Page B 558848, Inscription 1.

Registered Office: Avenida Mistral 18, 7-3, CP 08015, Barcelona, Spain.

Activity: Location service and permit management for audiovisual productions.

E-mail: info@spotlocations.com.

Description of website activity

Through this website and/or official profiles on social networks, SPOT provides its services to users who so request and keeps its Community informed of information of interest to them (hereinafter commonly referred to as USERS).

Acceptance of terms of use of the website and services

The use of this website is governed by the following General Conditions of Use (hereinafter GENERAL CONDITIONS).

Access to this website, official profiles on social networks and/or the information contained therein is completely free of charge, without prejudice to the cost of the telephone connection and the means used to establish the connection.

The use of the website implies the processing of personal data of the USER; therefore, depending on the type of USER, he/she must read, understand and accept the GENERAL CONDITIONS, PRIVACY POLICY and COOKIES POLICY.

Likewise, the website offers the contracting of certain services, which may be contracted off-line and in accordance with the conditions established in each case, which replace, complete and/or modify these GENERAL CONDITIONS (hereinafter the SPECIFIC CONDITIONS).

By using the website, the USER declares:

That he/she is a person of full age and/or full responsibility under the general procurement laws of the State where he/she resides.

That you have previously read, understand and accept the GENERAL CONDITIONS, the PRIVACY POLICY, COOKIES POLICY and/or, where applicable, the SPECIFIC CONDITIONS.

Modification of conditions

The information on this website is constantly evolving and developing to provide the best possible experience and value. However, the GENERAL TERMS AND CONDITIONS, PRIVACY POLICY, COOKIES POLICY and/or, where applicable, the updated SPECIFIC TERMS AND CONDITIONS will be available at all times on this website.

If any aspect of the GENERAL CONDITIONS, the PRIVACY POLICY, COOKIES POLICY and/or, if applicable, the SPECIFIC CONDITIONS are modified, they will be published and/or communicated as appropriate and updated; we therefore recommend that you read all of them periodically, as well as the communications received by users, and, above all, before making any decision based on the content of the website.

The USER of this website accepts these modifications as soon as he/she continues to use the website and/or the contracted services.

Essential user obligations

All USERS, from the moment they start using the website, are obliged to comply with the following essential obligations to third parties and to SPOT:

To use the website without incurring in illegal or illicit actions, or actions contrary to the provisions of the GENERAL CONDITIONS, the PRIVACY POLICY, COOKIES POLICY and/or, where applicable, the SPECIFIC CONDITIONS and their updates.

Not to damage, render useless, overload or deteriorate the website or prevent its normal use or enjoyment.

Not make any attempt to breach access levels, tamper with data, duplicate or export data or information protected by intellectual property or other legal rights, attempt to access restricted areas of SPOT's or third parties' computer systems, introduce programs, viruses or any other device that causes or may cause modifications to SPOT's or third parties' computer systems.

To be aware of the technical and legal requirements necessary for the correct access and use of the website; this may involve downloading certain computer programmes or other logical elements onto their computer devices.

Not to use, link, disclose, transfer or transmit to third parties in any form whatsoever, the contents published on the website or any part of it, or SPOT's information, without SPOT's prior and express written permission.

Not to damage SPOT's image in any way, or engage in any activity or comment that could damage SPOT's image and good name.

Read, understand and, if you agree, accept the GENERAL CONDITIONS, the PRIVACY POLICY, COOKIES POLICY and/or, if applicable, the SPECIFIC CONDITIONS.

Intellectual property rights

This website, its contents and its distinctive signs are protected by Spanish and international intellectual and industrial property laws, and SPOT is the exclusive owner of all these rights, and reserves the right to use and exploit them.

The reproduction, distribution, public communication, transformation and/or making available to the public and, in general, any other form of exploitation, by any procedure, of all or part of the contents of this website, its design, selection and form of presentation of the materials included in it; as well as the trademarks and commercial names included in said website, is prohibited. These acts of exploitation may only be carried out with the express prior written authorisation of SPOT and, provided that explicit reference is made to SPOT's ownership of the aforementioned intellectual and industrial property rights.

By using the website and/or the contents of the website, the USER does not acquire any rights over them, and may simply use them as agreed in these GENERAL CONDITIONS.

In the event that the USER detects any activity that could infringe any intellectual or industrial property right or any other type of right, please inform us by sending an e-mail to the following address info@spotlocations.com.

Hyperlinks and linked sites

Hyperlinks

The USER and, in general, any natural or legal person who intends to establish a hyperlink or technical linking device (e.g. links) from their website to this website (hereinafter the HYPERLINK) must obtain prior written authorisation from SPOT.

The establishment of the HYPERLINK does not in any way imply the existence of a relationship between SPOT and the owner of the website on which the HYPERLINK is included, nor the acceptance or approval by SPOT of its content or services.

In any case, SPOT reserves the right to prohibit or disable any HYPERLINK to this website at any time, especially in the event that the activity or content of the website in which the HYPERLINK is included is unlawful.

Linked sites

SPOT, in turn, may make available to the USER through this website, access to Internet sites or portals belonging to and/or managed by third parties (hereinafter the LINKED SITES).

SPOT does not offer or market by itself or through third parties the information, content and services available on the LINKED SITES, nor does it approve, supervise or control in any way the content and services and any material of any nature existing on the same, with the USER assuming exclusive responsibility for browsing through the same.

Privacy policy

This privacy policy applies to any type of data that SPOT processes, whether it is personal data of individuals or data of entities, whether they are companies, homeowners' associations or public or private organisations. All of them will be collectively referred to as USERS.

Any changes in the treatment of data will be reflected and updated in this policy; therefore, we recommend USERS to review it frequently and, in case of any doubt, please write to us at info@spotlocations.com.

Who are we?

SPOT LOCATIONS S.L. with CIF B-42808840 and address at Avenida Mistral 18, 7-3, CP 08015, Barcelona, Spain (hereinafter SPOT) will process your data as Data Controller or Joint Data Controller, depending on whether we process your data individually or jointly with another entity.

What do we process data for and why?

SPOT will process your data for the following purposes and on the following legitimate grounds:

The correct provision of the services contracted by the USER, such as the search and consultancy of locations; management of permits for productions; management and intermediation of the rental of properties and furniture for productions. Said processing will be carried out on the basis of the correct execution of the contracted services.

In addition, we communicate to USERS about activities, new locations and services and information that may be of interest to USERS, unless the USER expresses their opposition to such processing. This processing will be carried out based on SPOT's legitimate interest in constantly improving the services provided to the USER.

You may also exercise your right to decline such processing at any time by sending an e-mail to the following address info@spotlocations.com.

This processing will be carried out on the basis of SPOT's legitimate interest in constantly improving the services it provides to the USER.

With whom do we share data?

For the correct management of the services, it may be necessary to provide USERS' data to public and/or private entities necessary for the correct performance of the contracted services, such as obtaining permits, contracting insurance; as well as to public administrations, notaries, communities of owners and/or law firms and tax advisors who manage the contracting of SPOT's services and/or services in which SPOT intermediaries; or the collection of the services.

The data will be kept for the time necessary to provide the services requested and/or contracted. In the case of invoicing data, for the period legally established for compliance with current tax regulations.

And, in the case of contact data for the sending of SPOT communications, they will be kept indefinitely, as long as they are not unsubscribed from said communications by means of the process established for this purpose.

Where do we get the data from?

We obtain USER data from various sources:

Directly from the USER who has contacted through the website and/or official profile of the social network.

Through a PARTNER, who provides the USER's details because the latter has expressed interest in SPOT's services.

From publicly available database sources, in which case SPOT will first ensure that such data has been obtained in compliance with applicable laws and that the transfer to SPOT is perfectly legal.

Finally, through the Google Analytics cookies system, SPOT will obtain certain data from USERS visiting the website, about browsing on the website, provided that the USER has previously accepted the COOKIES POLICY.

What data do we process?

SPOT will process the data necessary for the provision of the services, such as:

USERS' identification data, such as Name and surnames and/or Company Name, Tax Identification Number.

USERS' location data, such as postal address, e-mail address or contact telephone number.

This data will be processed by SPOT both for the specific moment of providing the services, invoicing and collection of the same, and subsequently to be able to inform and/or manage the information to the USERS.

Typically, the data processed will belong to a legal entity or person; as SPOT's services are not directed at individuals. However, SPOT will apply the same information security standards whether or not the data is personal data.

What is personal data?

Personal data is any information that identifies or allows the identification of a natural person, directly or indirectly, such as name, surname, image, voice, postal address, email address, telephone number, official identity documents (NIF, DNI, Passport), etc. and/or that is related to a natural person, such as their current account number, credit and/or debit card number, IP address, physical conditions, tastes, preferences, habits and behaviour, and/or the products or services they contract and/or information on web browsing, obtained through cookies.

Processors and Transferees

The personal data processed may also be processed by external collaborators, in their capacity as SPOT's data processors, in order to perform the following services:

Computer services, hosting services and telecommunications networks.

Labour, accounting and/or legal management services.

Archiving, information management and destruction services.

Transport services.

Marketing and advertising services.

SPOT will not disclose personal data to any third party without first informing and obtaining the consent of the data subject and only in limited cases.

Where applicable, all of them will maintain the same level of protection of your personal data committed to in this PRIVACY POLICY and/or in the regulations on data protection or cybersecurity.

We enter into confidentiality and data processing agreements with our partners, prescribers of our services and suppliers of the services we compare in order to get the best value for money. We will also ensure that they all comply with the highest standards of confidentiality and best practice standards of privacy and security, and we review these standards and practices regularly.

International transfers

SPOT informs that, in the event of international transfers outside the territory of the European Union, this will be carried out in accordance with the European and Spanish data protection regulations in force at any given time and, specifically, informs that it carries out international transfers in the following cases:

Storage and e-mail:

SPOT uses the storage and email services of Google Inc. in their capacity as Data Processors. Such international transfers are carried out outside the territory of the European Union (in particular in the United States). In this case, SPOT ensures that these entities in question have submitted to the decisions of the European Commission establishing an adequate level of protection of personal data, using the types of clauses adopted by the European Commission.

Website navigation:

SPOT uses the browsing analytics services of Google Inc. through Google Analytics, and this transfer is also covered by Google Inc.'s compliance with the decisions of the European Commission establishing an adequate level of protection of personal data using the types of clauses adopted by the European Commission.

Digital marketing tools:

SPOT also uses the Mailchimp tool to send its communications and newsletters. These services are provided by The Rocket Science Group LLC, located in the USA, and this transfer is also covered by the submission by this company of the decisions of the European Commission that establish an adequate level of protection of personal data using the types of clauses adopted by the European Commission.

Exercise of rights

SPOT informs personal data subjects that they have the following rights:

Access: allows the data subject to obtain information on whether or not SPOT is processing personal data concerning him/her and, if so, the right to obtain information on the personal data being processed.

Rectification: allows for the correction of errors and modification of data that prove to be inaccurate or incomplete.

Deletion: allows personal data to be deleted and no longer processed by SPOT, unless there is a legal obligation to keep it and/or other legitimate reasons for its processing by SPOT do not prevail.

Limitation: allows the owner of the personal data subject to processing to request SPOT to apply measures on such data, to limit the processing of the data while the accuracy of the data or the legitimacy of its processing is being verified; or to prevent its modification or, where appropriate, its erasure or deletion, in order to preserve it as evidence or as a basis for claims.

Opposition: in certain circumstances and for reasons related to their particular situation, the personal data subjects may object to the processing of their data. SPOT will cease to process the data, except for overriding legitimate reasons, or the exercise or defence of possible claims.

Portability: allows the data subject to receive his or her personal data and/or have them transmitted directly to another controller in a structured, commonly used and machine-readable format.

The holder of the personal rights may exercise their rights of access, rectification, suppression, limitation of processing, opposition, portability of their personal data or revoke their consent, by means of a written communication, providing a photocopy of their ID card addressed to SPOT at the following e-mail address info@spotlocations.com.

Complaint to a supervisory authority

If you have any information or questions, please do not hesitate to contact SPOT at info@spotlocations.com.

And to remind you of the address of the Spanish Data Protection Agency for any claim and/or additional information on your rights www.agpd.es.

Security and guarantees

SPOT undertakes to adopt the security measures available to it to guarantee the security of personal data and prevent its alteration, loss, unauthorised processing or access, taking into account the state of technology, the nature of the data stored and the risks to which they are exposed, all in accordance with the provisions of the applicable regulations.

Minors

SPOT directs the website and/or the provision of services to persons over 18 years of age. Therefore, in the event that a minor wishes to request information, action and/or services from SPOT, please do so with the prior consent of their parents or guardians.

SPOT does not knowingly collect information from persons under the age of 18 without the express written consent of the parents and/or guardians of minors. Likewise, SPOT will use the appropriate technical means to prevent minors from accessing the services offered by SPOT without the express consent of their parents or guardians.

If SPOT detects that a minor is using this website, requesting information, act and/or service, without the authorization of their parents and/or guardians, it will proceed to cancel the information sent and will communicate it to the competent authority or organism. To this end, SPOT requests everyone's cooperation, in the sense that, if anyone detects the disclosure and/or use of any of these data, please communicate it through the e-mail address provided, so that we can proceed accordingly.

Cookie Policy

This website uses cookies as indicated below:

What is a cookie?

A cookie is a file that is downloaded to the USER's device when accessing and using this website, to store and retrieve information about the navigation that takes place on the website, such as the pages and the number of pages you visit, the frequency and recurrence of visits, the time your visit lasts, etc.

What types of cookies are there?

Depending on the entity that manages them:

Own cookies: these are those that are sent to your device from our own equipment or domains and from which we provide the service you request on the website.

Third-party cookies: these are those that are sent to your device from a computer or domain that is not managed by us, but by another collaborating entity.

Depending on the length of time they remain activated:

Session cookies: these cookies store the necessary information during the session and the changes related to it.

Persistent cookies: these are stored on the hard disk and the website reads them each time you make a new visit. A persistent cookie has a specific expiry date. The cookie will stop working after that date.

Depending on the purpose:

Technical cookies: these are those necessary for browsing and the proper functioning of the website.

Personalisation cookies: these are cookies that allow you to access the service with predefined characteristics depending on a series of criteria, such as language, the type of browser through which the service is accessed, the regional configuration from where the service is accessed, etc.

Analysis cookies: these are cookies that allow us to quantify the number of users and thus carry out the measurement and statistical analysis of the use made by users of the services provided.

What types of cookies are used and how are personal data processed?

This website only allows the use of cookies from the Google Analytics tool detailed below:

Responsibility

SPOT will at all times endeavour to provide the SERVICES to the highest possible standard. Without limiting the foregoing, SPOT disclaims all liability and/or responsibility for damages arising from:

Failures, interruptions or damage caused by system failures, viruses, malware, interference or disconnections or malfunctions of the service or the website.

The illegitimate action of third parties by any means and/or improper or inadequate action on the part of the USER, and in any case, SPOT shall not assume any liability whatsoever that is caused by the action or negligence of third parties and that may or may not affect, directly or indirectly, servers and other computer equipment of the USER or third parties.

The USER agrees to indemnify and hold SPOT, its subsidiaries, affiliates, officers and employees harmless from any claim or demand, including reasonable attorneys' fees, made by any third party due to the USER's improper or impermissible use of the website and/or the services offered, or the USER's violation of the TERMS AND CONDITIONS, PRIVACY POLICY and/or COOKIE POLICY, as well as any violation of any law or rights.

SPOT only provides the USER with the website for the dissemination of SPOT's activity and services. The USER, therefore, is solely responsible for the correct use of the same and that such use is carried out in accordance with the GENERAL CONDITIONS, the PRIVACY POLICY, COOKIES POLICY and/or, where appropriate, the SPECIFIC CONDITIONS.

If the USER is dissatisfied with the use of the website, its contents or with any part of these GENERAL CONDITIONS, the PRIVACY POLICY, COOKIES POLICY and/or, where applicable, the SPECIFIC CONDITIONS, his/her sole and exclusive remedy shall be to cease accessing the website.

Invalidity and ineffectiveness of clauses

If any clause included in these GENERAL TERMS AND CONDITIONS, the PRIVACY POLICY, COOKIES POLICY and/or, where applicable, the SPECIFIC CONDITIONS, is declared totally or partially null and void or ineffective, such nullity or ineffectiveness will only affect that provision or that part of it that is null and void or ineffective, the GENERAL TERMS AND CONDITIONS, the PRIVACY POLICY, COOKIES POLICY and/or, where applicable, the SPECIFIC TERMS AND CONDITIONS shall remain in force in all other respects, and such provision, or the part thereof that is affected, shall be deemed not to have been included.

Applicable law and jurisdiction

For any question or disagreement that may arise regarding the website, contents and products and/or services contracted, the USER and SPOT shall be governed by Spanish law, and shall submit to the jurisdiction of the Courts of Barcelona.